Electronic Signature for Property Management Companies and Lease eSignature
SignElectronically is eSignature software for property management companies with 3 to 25 people. Send renewal offers to a whole portfolio from one CSV, get owner management agreements and vendor contracts signed, and keep a sealed lease with an audit certificate in each unit file.
Seats for leasing agents, coordinators and accounting are included. Tenants and owners sign without an account.
Encrypted in transit Signers need no account
Renewal season
Fifty leases expire next month and nobody wants to chase them
A company managing 600 doors has roughly fifty leases ending every month. Each one needs a renewal offer 60 to 90 days ahead, a signed renewal or a notice to vacate, and an updated rent figure in the system before the next billing run. When those offers go out as PDF attachments, a third of tenants never print them, a few sign page one and photograph it, and the leasing team spends the last week of the month knocking on doors.
With electronic signature the leasing coordinator exports the expiring leases, fills a CSV with tenant names, emails, unit, new rent and term, picks the renewal template and sends once. Every household gets its own envelope. The dashboard shows who opened, who signed and who has not touched it, and reminders go out every two days without anyone writing them.
The renewals that come back signed carry a certificate with timestamps, IP addresses and a hash of the final PDF. The ones that do not come back are a short, visible list two months before the unit turns, which is exactly when you want to know.
Bulk renewals
One template, one CSV, a personal envelope for every unit
Bulk send, renewals expiring December
renewals-dec.csv · template 'Renewal addendum, 12 months' · one envelope per row
| tenant | unit | Status | |
|---|---|---|---|
| Dana Whitfield | [email protected] | Oak Ridge 104 | Signed |
| Marcus Hill | [email protected] | Oak Ridge 211 | Viewed |
| Priya Raman | [email protected] | Elm Court 3B | Sent |
| Luis Ortega | [email protected] | Elm Court 5A | Signed |
| Hannah Cole | [email protected] | 22 Pine Street | Sent |
Plus sends up to 200 renewals per batch and Pro up to 1,000. Each row in the file becomes a separate envelope, so a tenant only ever sees their own unit, rent and dates, and each signed renewal has its own certificate. Columns map to text fields in the template, which means the new rent and the new end date are typed by the file, not by a tired coordinator at 6 pm.
Roommates still work in bulk. Put each co-tenant in the row and they sign in parallel inside the same envelope, with the manager countersigning after the last tenant. The same approach covers a rent increase addendum, a new pet or parking addendum for a building, or an updated community policy that every resident has to acknowledge.
- Up to 200 renewals per batch on Plus, 1,000 on Pro
- CSV columns fill rent, term and unit fields
- Co-tenants sign in parallel, the manager signs last
- Reminders every two days until the offer expires
What you get
Built for the paperwork around every door
Seats for the whole office
A template per document type
Tenants sign on a phone
Folders per property
Identity check before opening
Back into your system
Scope
Which property management documents to send here
| Document | Who signs | How we set it up |
|---|---|---|
| Residential lease, new move in | Every adult tenant, guarantor, then manager | Template with parallel tenant group, manager last |
| Lease renewal or extension addendum | Tenants, then manager | Bulk send from a CSV, rent and term as fields |
| Rent increase or policy addendum | Every resident in a building | Bulk send, one envelope per unit |
| Property management agreement | Owner, then broker or manager | Sequential order, copy to accounting |
| Vendor and contractor agreements | Vendor, then maintenance lead | Template with insurance and rate fields |
| Move in and move out inspection checklist | Tenant and leasing agent | Checkbox and text fields, signed on a tablet |
| Lead based paint disclosure, pre 1978 housing | Tenant and manager | Separate document in the lease packet |
| Pay or quit, eviction and default notices | Not applicable | Excluded from ESIGN for a primary residence, follow state delivery rules |
| Deeds and documents that need a notary | Signer before a notary | Use a notary or a remote online notarization service |
The statute behind each row is on our ESIGN Act and UETA page. For a single lease with roommates and a guarantor, the step by step setup is on real estate eSignature for leases, and the mechanics of sending one document to hundreds of people are on bulk send documents for signature.
Owners and vendors
The agreements your property management system does not template
Management agreement, 4 unit building, 18 Birch Lane
In progress-
GA
1. Grace Albright, owner
Signed[email protected] · 2026-10-12 16:20 UTC
-
TA
2. Tom Albright, co-owner
Viewed[email protected] · 2026-10-13 08:02 UTC
-
MR
3. Maria Reyes, broker of record
Signs last[email protected] · waiting
-
AC
4. Accounting
CC on completion[email protected] · waiting
Reminder every 3 days, expires in 14 days
Your property management software is very good at the standard lease it generates. It is usually less helpful with the documents that win and keep the business: the management agreement a new owner signs, the fee schedule change you send to every owner in January, the landscaping and HVAC contracts, the HOA estoppel request, a commercial lease your attorney drafted in Word.
Those are the documents that sit in someone's email for two weeks. Send them here with a fixed signing order: both owners first, the broker of record second, accounting in copy. When a new owner signs on a Thursday, you can collect keys and list the unit on Friday instead of waiting for a scan.
Owners who live out of state sign on a phone in the same three minutes as a tenant. Every party, including the co-owner who forwarded the link to their accountant first, is named on the certificate.
How it works
From expiring lease to signed renewal in four steps
-
1
Save the renewal template
Upload your renewal addendum once and place fields for tenant, unit, new rent, start date and term, plus a manager signature at the end.
-
2
Export the expiring leases
Pull the list from your property management system into a CSV with one row per unit and a column per field.
-
3
Bulk send and watch the list
Every row becomes its own envelope. Reminders run every two days and the dashboard shows who is still open.
-
4
Countersign and file
Sign each completed renewal, download the sealed PDF with its certificate and attach it to the lease record.
Cost
What a property management company pays for eSignature
Per user pricing does not fit a property management office, because the people who send documents change with the season. In spring three leasing agents, a coordinator and the office manager all send renewals, and in summer a maintenance lead sends vendor agreements. Paying $30 to $45 a month for each of them adds up fast, and bulk send is usually reserved for the most expensive tier.
Starter covers 3 people and 50 envelopes a month for $24 a month on yearly billing, which fits a small landlord office. Plus covers 10 people, 500 envelopes, bulk send, SMS codes and webhooks for $74 a month, enough for a 600 door portfolio renewing about fifty leases a month. Pro covers 25 people, 2,000 envelopes and the eSignature API for $249 a month.
One envelope is one sending, however many tenants sign it. Tenants, guarantors, owners and vendors never need a seat. Companies moving off a per user plan can see the full math on our DocuSign alternative page.
Monthly cost for 8 people who send
8 users on a typical top business plan
8 users on a typical standard plan
Billed yearly, bulk send and SMS codes included
Public list prices, checked October 2026.
Straight answers
What we do not do for property managers
We are not a property management system
No rent collection on the signing page
No notarization
Questions
Electronic signature for property management FAQ
More for property managers
Send next month's renewals today
Create an account for your company, save the renewal addendum as a template and send it to every expiring lease in one batch.