Can onboarding documents be signed electronically?

Most of them, yes. Assignment agreements, policy acknowledgments, direct deposit forms, safety training sign-offs and confidentiality agreements are routinely signed online. Form I-9 and Form W-4 are the exceptions to plan for: both are allowed electronically, but only through a system that meets the specific federal rules for those forms, so most agencies keep them in their payroll or I-9 software.

Can a background check authorization be signed electronically?

Yes. The Fair Credit Reporting Act requires a standalone written disclosure and the candidate's written authorization before you order a consumer report, and ESIGN lets that authorization be electronic. Send the disclosure as its own document, not buried in the application, so the standalone requirement is met, and keep the audit certificate with the authorization.

Can Form I-9 be signed electronically?

Only in an electronic I-9 system that meets the federal requirements in 8 CFR 274a.2, which include specific attestation, audit and retrieval rules. A general e-signature tool is not designed for that, so we recommend completing I-9 in your I-9 or E-Verify software and using electronic signature for the rest of the onboarding packet.

What is the best e-signature software for staffing agencies?

Software that gives every recruiter a seat without a per user bill, sends one document to a whole list of placements from a CSV, lets workers sign on a phone without an account and stores an audit certificate per file. A branch with up to ten recruiters fits Plus, with bulk send up to 200 workers per batch; larger desks fit Pro.

How much does e-signature software cost for a staffing agency?

Per user tools usually charge $25 to $45 per recruiter a month, and bulk send often sits on the top plan, so eight recruiters pay $200 to $360 a month. SignElectronically Plus includes 10 seats, 500 envelopes a month and bulk send for $74 a month on yearly billing. Workers and clients never pay to sign.

Electronic Signature for Staffing Agencies and Staffing eSign Software

SignElectronically is eSign software for staffing and recruiting agencies. Recruiters send client staffing agreements, assignment agreements and onboarding acknowledgments, workers sign on their phone before the first shift, and every file comes back as a sealed PDF with an audit certificate you can keep with the placement.

Try the editor on a sample agreement now. Every plan includes seats for your recruiters, and workers sign without an account. See pricing

The Monday start

Where a staffing desk loses placements to paperwork

A distribution center calls on Thursday afternoon. They need fourteen pickers for second shift on Monday. Your recruiters find the people by Friday noon, and then the real work starts: an assignment agreement, a safety acknowledgment, the handbook receipt and a background check authorization for every one of them, plus a signed rate confirmation from the client before anyone clocks in.

On paper that means asking fourteen people to come into the branch, or emailing PDFs to workers who do not own a printer. Two never come back. One sends a photo of page one only. On Monday morning the client has twelve people on the floor and your coordinator is still chasing signatures from the parking lot.

With electronic signature the coordinator uploads one CSV with the fourteen names and phone friendly emails, picks the assignment agreement template and sends. Each worker gets a personal link, signs in two minutes from the bus, and the dashboard shows who is still missing by Friday evening, when there is still time to call a backup.

People operations lead sending documents to many new hires from her laptop

What you get

Built for the paperwork behind every placement

A seat for every recruiter

Starter includes 3 seats, Plus 10 and Pro 25. Each recruiter sends under their own name, and the branch manager sees every envelope.

Bulk send to a whole start class

Upload a CSV and send the same assignment agreement to up to 200 workers per batch on Plus, or 1,000 on Pro. Every row becomes its own envelope with its own audit certificate.

Workers sign on a phone

No account, no app and no printer. The worker opens a personal link, fills the fields you placed and signs with a finger.

Templates for every document

Save your assignment agreement, client staffing agreement and handbook acknowledgment once, with fields for client, pay rate and start date.

Client contracts in the right order

The client's hiring manager signs the rate confirmation first, then your branch manager countersigns, with accounting in CC when it completes.

An audit certificate per placement

Each completed file carries UTC timestamps, IP addresses and a document hash. If a worker or client disputes what they agreed to, you have the record.

One batch, one view

See which worker still owes a signature before the shift

Bulk send, second shift pickers, Monday start

start-class-monday.csv · template Temporary assignment agreement · one envelope per row

5 envelopes

name	email	job_title	Status
Marcus Bell	[email protected]	Order picker	Signed
Ana Ruiz	[email protected]	Order picker	Signed
Terrell Hayes	[email protected]	Forklift operator	Viewed
Kim Nguyen	[email protected]	Order picker	Sent
Dwayne Foster	[email protected]	Shipping clerk	Signed

1

Pick the template

Open the assignment agreement template or upload your PDF once. Place signature, date and initials fields for the worker, and a text field for the client site.
2

Upload the CSV from your ATS

Export the start class with name, email and job title. Each row becomes one envelope, and the columns fill the fields on the agreement.
3

Send before the weekend

Workers get a personal link by email. Add a one time code by text message on Plus when you need to confirm it is really the candidate.
4

Let reminders do the chasing

Set a daily reminder and an expiry on the start date, so nobody arrives on site with an unsigned agreement.
5

File the sealed PDFs

Download every signed agreement and its certificate as a ZIP, or receive a webhook on completion and attach the file to the candidate in your ATS.

The worker side

Two minutes on a phone, before the first shift

Northgate Staffing, Columbus branch sent you a document

Assignment agreement, M. Bell.pdf

1. Services. The Supplier provides the services described in each Statement of Work signed by both parties. A Statement of Work names the deliverables, the schedule and the fees, and forms part of this Agreement once signed.

2. Fees and payment. The Client pays each undisputed invoice within thirty (30) days of the invoice date. Fees exclude taxes. Late amounts bear interest at the lower of one percent per month and the highest rate the law allows.

Sign here

I agree to use electronic records and signatures for this document.

Sign

No account needed

Light industrial, hospitality and healthcare support workers rarely sit at a desk. They open the email on a phone, agree to sign electronically, check the client site, pay rate and start date you prefilled, and sign. Nothing to download and no account to create, which is why the signed agreement usually comes back the same evening.

Professional and IT placements get the same flow with a longer document. A contractor reviews the statement of work and the confidentiality agreement on a laptop, signs, and the copy goes to your account manager and the client's procurement contact at once. Recruiters who also need to reach passive candidates at scale often pair this with personalized cold email sequences, and the signed paperwork still lands here.

Works in any phone browser, nothing to install
Prefilled client, pay rate and start date
Workers receive their own signed copy
Email code on every plan, SMS code from Plus

Scope

Which staffing documents to send here

Staffing agency documents and how to sign them electronically
Document	Who signs	How we set it up
Client staffing services agreement or MSA	Client officer, then agency principal	Sequential order, accounting in CC
Rate confirmation or work order	Client hiring manager, then branch manager	Template with bill rate, job title and start date
Direct hire fee and conversion agreement	Client hiring manager	Template with fee percentage and guarantee period
Temporary assignment agreement	Worker	Bulk send from a CSV, expiry on the start date
Handbook, safety and policy acknowledgments	Worker	Bulk send with the assignment agreement
Background check disclosure and authorization	Candidate	Standalone document, separate envelope
Independent contractor agreement and SOW	Contractor, then account manager	Template, SMS code on Plus
Form I-9 and Form W-4	Employee and employer	Use your I-9 and payroll system, which meets the federal rules for these forms

General information for the United States, not legal advice. Some states and clients prescribe exact forms; check with your employment counsel.

The legal background is in our ESIGN Act and UETA guide, and the CSV workflow in detail is on the bulk send documents for signature page. Agencies that also hire their own internal staff use the same account for offer letter eSignature.

Cost

What a staffing agency pays for eSignature

Most signing tools bill per user, and the big ones keep bulk send for the top plan. A branch with six recruiters, an account manager and a branch manager pays for eight licenses at the bulk send tier, and pays again for every recruiter it hires in a busy season. Our plans include seats and bulk send starts on the middle plan.

Plus covers 10 recruiters, 500 envelopes a month and batches of up to 200 workers for $74 a month on yearly billing. A multi branch agency that places hundreds of people a month fits Pro: 25 seats, 2,000 envelopes, batches of 1,000 and the eSignature API for $249 a month on yearly billing.

One envelope is one sending, however many people sign it, so a client agreement signed by the client and your principal counts once. Workers and clients never need a seat. If you are moving off DocuSign, the DocuSign alternative page lays out the same arithmetic for a team of ten.

Seats for recruiters, account managers and the branch manager
Workers and clients sign free on any device
Monthly or yearly billing, cancel at the end of the period
Sealed PDFs and certificates downloadable as a ZIP

Monthly cost for 8 staffing staff who send

Per user tool at $45 per user, bulk send tier $360/mo

8 users on a typical top business plan

Per user tool at $30 per user, no bulk send $240/mo

8 users on a typical standard plan

SignElectronically Plus, 10 seats $74/mo

Billed yearly, bulk send and SMS codes included

Public list prices, annual billing, checked 2026-10-10.

Questions

Electronic signature for staffing agencies FAQ

Yes. Under the federal ESIGN Act and the state versions of UETA, an electronic signature has the same legal effect as ink for ordinary business records, which covers client staffing agreements, rate confirmations, assignment agreements, handbook acknowledgments and independent contractor agreements. The signer has to agree to sign electronically, and you keep the signed record with its audit trail.

More for staffing agencies

Bulk send One agreement to a whole start class from a CSV. Templates Assignment and client agreements ready to resend. Audit trail What the certificate on every placement records. Pricing Plans with recruiter seats included.

Get Monday's start class signed by Friday

Create an account for your agency, save your assignment agreement as a template and send it to the next group you place.

See pricing