PandaDoc alternative
PandaDoc Alternative for Teams That Only Need Signatures
A good PandaDoc alternative depends on what you use it for. If you build proposals in it, stay. If you mostly upload finished PDFs and collect signatures, SignElectronically does that one job on a flat company plan, 10 seats for $74 a month.
Two different jobs
Document building and document signing are not the same purchase
You are paying for a builder
PandaDoc is designed around creating the document itself. Its editor, content blocks and pricing tables are the reason sales teams choose it, and the signature at the end is one step of a longer process.
That is real value when every proposal is assembled inside the tool. It is weight you carry for nothing when legal sends a fixed contract and HR sends the same offer letter with a new name on it.
You may only need the last step
SignElectronically starts where the document is finished. It takes a PDF and handles the fields, the order of signers, the reminders and the proof.
- Fields for signature, initials, date, text, checkbox, name, email and company
- Sequential or parallel signing with CC recipients
- A sealed PDF and a certificate for every completed envelope
- Templates with roles, so repeat documents take seconds
Side by side
SignElectronically and PandaDoc compared
PandaDoc sells several plans priced per seat. We describe the model and leave the numbers to the vendor page, because we will not print a figure we cannot keep current.
| Topic | SignElectronically | PandaDoc |
|---|---|---|
| Main job of the product | Getting existing documents signed | Building proposals and quotes, then getting them signed |
| Pricing model | One plan per company, seats included | Per seat |
| Price for a team | $74/mo on yearly billing for 10 seats (Plus) | Seat price times the number of seats, see the vendor page |
| Where documents are written | In your own tools, uploaded as PDF | In its own document editor |
| Signing order, reminders, expiry | All plans | See the vendor plan page |
| Audit certificate with file hashes | All plans | See the vendor plan page |
| Bulk send from a CSV | From Plus | See the vendor plan page |
| REST API and embedded signing | Pro | See the vendor plan page |
| Public page to verify a signed PDF | Yes, open to anyone | See the vendor plan page |
| Proposal builder with pricing tables | No | Yes, its core strength |
Honest fit
Who should switch and who should stay
Switching makes sense when
- Most documents you send are fixed PDFs with a few blanks to fill
- HR, operations and finance send too, not only sales
- The per seat bill grows faster than the number of documents
- You want every signed file to be checkable by the other party
Staying makes sense when
- Sales reps assemble a new proposal for every deal inside the tool
- You rely on a content library and interactive pricing tables
- Your CRM workflow is built around the document editor
- Only one or two people in the company ever send documents
Some companies do both. Sales keeps the builder for proposals, and everyone else moves to a flat plan for contract signing software that does not charge for each colleague.
Switch from PandaDoc
A migration path that fits in one afternoon
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1
Export your current documents as PDF
Download the contracts, order forms and letters you send from PandaDoc as PDF files. From now on the PDF is the master copy, written in whatever editor your team prefers.
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2
Download completed documents
Save every signed document together with its certificate to your own storage. They remain valid evidence and you will want them at hand after the old subscription ends.
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3
Create one template per document type
Upload the PDF, drag signature, date and text fields onto the page and name the roles, for example Client and Account director. Text fields replace the variables you filled before.
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4
Set the signing order
Decide who signs first and who countersigns. Add CC recipients, a reminder interval and an expiry date, and save all of it in the template.
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5
Send the next live deal from here
Start with one real document. When the sealed PDF and certificate come back, invite the rest of the team and let the per seat plan end at its renewal date.
Team templates
New template-
Used 41 times Use
Mutual NDA
Roles Counterparty, Director · 6 fields
-
Used 28 times Use
Offer letter, full time
Roles Candidate, HR lead · 9 fields
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Used 17 times Use
Statement of work
Roles Client, Account lead, Finance · 14 fields
-
Used 12 times Use
Residential lease, 12 months
Roles Tenant 1, Tenant 2, Manager · 22 fields
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Used 9 times Use
Order form
Roles Buyer, Sales rep, Finance · 11 fields
Templates are shared with the whole team from Plus. See how roles and fields are saved on the eSignature templates page.
Before you decide
Three objections, answered plainly
- Our reps like filling variables in the document
- Text fields do the same for fixed documents. The sender fills the client name, amount and dates before sending, or a spreadsheet fills them for a whole batch through bulk send.
- We need to know when a client opens the document
- Every envelope shows sent, viewed, signed and declined with timestamps, and the same events are written to the audit certificate. From Plus they also arrive in your systems as webhooks.
- A second tool means more to manage
- It can also mean less. One flat plan covers every department that only signs, and the builder licenses shrink to the people who really build proposals.
Questions
PandaDoc alternative FAQ
Upload one of your PDFs and sign it
The quickest way to judge a signing tool is to use it. Sign a PDF on the homepage without an account and look at the sealed result.