Does the candidate need an account or an app?

No. The candidate opens the link in the email, reads the offer on a phone or computer, agrees to electronic records and signs. It takes about a minute and nothing is installed.

Can we fill in salary and start date automatically?

Yes. Add text fields for title, start date, salary and manager to the template. When you send one offer you type the values, and with bulk send they come from the columns of your CSV.

Which onboarding forms work with eSignatures?

Offer letters, employment agreements, confidentiality and invention assignment agreements, handbook and policy acknowledgments, equipment forms and direct deposit authorisations are commonly signed electronically. Some government forms have their own rules for electronic completion, so follow the instructions of the agency for those.

Can a whole hiring round be sent at once?

Yes, on Plus and above. Upload a CSV with one row per new hire and every person gets a personal envelope. Up to 200 rows per batch on Plus and 1,000 on Pro.

Where do signed HR documents end up?

The candidate and your HR lead each receive the sealed PDF by email. In the app, keep them in an HR folder that only the HR team role can open, and download a batch as a ZIP for your personnel files.

Use case, HR

Offer Letter eSignature for HR Teams

With offer letter eSignature, a candidate accepts from a phone minutes after you send. SignElectronically fills the letter from a template, routes it to the candidate and then to your HR lead, and returns a sealed copy to both.

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Harbor Logistics HR sent you a document

Offer letter, Jordan Price.pdf

Sign here

I agree to use electronic records and signatures for this document.

Sign

No account needed

Speed

An offer signed the same afternoon

HR manager preparing offer letters on a laptop next to a box of welcome kits

A good candidate usually has more than one offer. Every day between the verbal yes and the signed letter is a day they can change their mind. A PDF attachment that has to be printed, signed and scanned adds exactly those days.

Sent for eSignature, the letter arrives as a link. The candidate reads it on the train, signs with a finger and gets a copy at once. Your HR lead countersigns next, and the hiring manager receives the finished letter as CC.

Expiry date on the offer, with reminders before it lapses
Candidate signs first, company countersigns second
Your logo and sender name on the email from Plus
Declined offers come back with the reason the candidate gave

Set up once

From offer template to signed letter

Step 1
Build the template

Upload your offer letter, add Candidate and HR lead roles and text fields for title, start date and salary.
Step 2
Fill in the offer

Choose the template, type the candidate email and the three values.
Step 3
Send with an expiry

Set how long the offer is open. Reminders go out on their own.
Step 4
Countersign and file

Your HR lead signs after the candidate. Both get the sealed PDF and certificate.

Templates keep every offer consistent with the version legal approved. More on eSignature templates.

Day one paperwork

Onboarding packets for a whole intake

After the offer comes the packet. A confidentiality agreement, the handbook acknowledgment, the equipment form. Twelve new hires starting on the same Monday means thirty six documents to collect.

Put the forms in one template, export the list of starters from your HR system and bulk send documents for signature. Each person gets a private envelope, and the batch view shows who is done and who needs a nudge.

Bulk send, onboarding packet November

offer-letters.csv · template "Offer letter, full time" · one envelope per row

5 envelopes

name	email	job_title	Status
Alex Morgan	[email protected]	Account manager	Signed
Jordan Price	[email protected]	Support lead	Viewed
Sam Chen	[email protected]	Data analyst	Sent
Riley Diaz	[email protected]	Designer	Sent
Taylor Brooks	[email protected]	Recruiter	Signed

Checklist

HR documents and how they are usually sent

Common HR documents and signing setup
Document	Signers	Sent as
Offer letter	Candidate, then HR lead	Single envelope from a template
Employment agreement	Employee, then director	Single envelope from a template
Confidentiality and invention assignment	Employee	Part of the onboarding packet
Handbook acknowledgment	Employee	Bulk send to all staff
Policy update	Employee	Bulk send to all staff
Equipment and access form	Employee, then IT	Single envelope
Contractor agreement	Contractor, then manager	Single envelope from a template

This table describes common practice, not legal advice. Check the rules for any government form before you collect it electronically.

Bulk send and branding are part of Plus, at $74 a month billed yearly for 10 seats. Compare on pricing. For the legal side read is an electronic signature legally binding, or see the whole product on the homepage.

Questions

Offer letter eSignature FAQ

Yes. An offer letter is an ordinary business document, and in the United States electronic signatures on such documents are valid under the ESIGN Act and UETA. The candidate must intend to sign and agree to use electronic records, both of which are captured in the signing flow.

Send your next offer in two minutes

Create a company account, save the offer letter as a template and send it today.

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